Skill libraries

1. What are libraries?

Libraries are where skills are organized, labeled and structured into category trees. Think of this as a virtual bookcase.

This tree structure of groups is used within many places in AG5. It allows the user to select or filter by a group of skills (also known as qualifications).

2. How to create a Library

In a library, skills can be categorized based on anything, such as content, type, or use.

The way your libraries are structured directly affects how your skills appear on a matrix. When you change something in a library, your matrices are automatically updated.

There is no limit to the number of libraries that can be created. Having separate libraries for skills can be useful.

Steps:

1. Go to the Organization page.

2. Select .

3. Add a name for your new skills library.

4. Select thebutton.

5. Your library is created.

3. How to structure skills in libraries

1. Open your library.

2. Drag theelement from the right side and drop it into the white area of your library.

3. Select the newly created category.

4. Change the name of your category.

5. Change the code of the category.

6. .Click in the white area to deselect the category.

7. On the right-hand side, select .

8. Search for the skill you want to add to a category.

9. Drag and drop the skill into the correct category.

10. If you wish to delete a skill from a category, click on the skill and then the symbol.

In this example, "90 Day Review" is missing from the library because no category is listed

4. How to delete categories and libraries

Libraries must be completely empty before they can be deleted. This is to reduce the chances of accidental deletion.

1. Remove all skills by selecting them and then clicking on the trashcan icon that appears on the right.

2. Remove all categories by doing the same.

3. Finally, select the top category and delete.

If the below menu is missing from the library screen, this means you have selected an item in the tree and the details of that item are displayed. Simply click anywhere in the white area on your screen to deselect that item.

5. Some best practices for building libraries

Each category creates a header on a matrix.

See how these categories are nested under "Skills"

And how that is mirrored here, on the matrix

When a new subcategory is added and 5 skills moved into it...

It is reflected on the matrix

Categories which contain only a small number of skills will often be too small to read on a matrix, unless clicked or collapsed.

After moving all but 2 skills out of "New category"

"New category" becomes unreadable unless it's clicked on or collapsed

This pattern continues when adding more subcategories underneath "Soft Skills"

As seen, these subcategories also show up on a matrix

Skills can live in more than one category.

It is possible to add skills to more than one category. As shown below, moving a skill (in this case, "Test") from one category to another does not add multiple instances of a skill (also known as qualification).

However, if dragged over from the right, a skill can be added to more than one category.

While beneficial in certain circumstances, skills living under more than one category will create duplication on a matrix, so bear this in mind.

6. Next steps in your AG5 setup

Once you have finished building your first library with all of your skills, it's time to use them to add requirements to AG5.